Absal Paul

Career at Absal Paul

CURRENT VACANCIES

Site administrator

Saudi Arabia

TO WHOM RESPONSIBLE

1.01 The site administrator is responsible to a Project director / manager.

AUTHORITY

2.01 The site administrator has authority over any junior administrators and the tea boy.

DUTIES

3.01 The  site administrator should carry out any delegated tasks directed by Site Management but is primarily responsible for but not limited to, the following:

maintenance of site filing system (both soft and hard copy) and office administration

material receipt records and returns

labour time and allocation records

plant records and returns

administration of safety records

In performing these duties the site administrator must ensure that all record and document referencing and file titles, are kept short, relevant and consistent (to allow for easy retrieval).

Where ever possible, consider the use of hyperlinks to link doc – doc and doc to register.

3.02 Set up and maintain the Master Drawing Control Register in 04 Drawings Client/ Consultant including the receipt of initial FCD (for construction drawings), any additional drawings received or revisions previously received drawings. Keep the soft copy of all drawings received in a proper structured manner.  Issue notice to relevant parties of the receipt of revised revisions.

3.03 Write up where relevant, issue and receive any and all official correspondence, including letters, transmittals and e-mails.  In the case of incoming letters or transmittals, stamp date received and distribution, scan to section 05 Correspondence, sending original stamped documents to the project director / manager for his notification and further action. Upon return of original document with project director / manager ‘action’ instruction, scan revised document into server and issue to relevant project staff for their action or information.  All correspondence in and out to be recorded on the one project ‘Letter Register’ to include Office Administration the name of the person to action and date by which a response must be sent where relevant and reference numbers of the specific response.

3.04 Save (official) e-mails as deemed appropriate and required to the Server 05 Correspondence.

3.04 Write up and when approved issue copies of minutes of meetings to all relevant persons, keeping .pdf copies of such minutes and any others received from the client / consultant or third parties, in the relevant sections of 06 MoMs.

3.05 Write up, get signed, scan, issue all RFIs (Requests for Information) and maintain the APC standard RFI register in 07 RFIs including the response.

3.06 In co-operation with the Design Development Co-ordinator, write up, issue, scan and record 08 Design Devel.. the design detail and shop drawings submittals to the client/consultant for their approval.   

3.07 In co-operation with the Procurement, write up, issue, scan and record 09 Material Submittals to the client/consultant for their comment approval.  Assist others in writing, forwarding and recording of all requisitions. Record all deliveries of company purchased materials in the Material Receipt Log.  The site administrator must make every effort to ensure that all delivery dockets are returned to Accounts for invoice processing.

RESPONSIBILITIES

4.01 Ensure that all site project records are generated, signed off where necessary, filed on a site server in accordance with APC Project Filing Index (QMS-A005.01),backed up to an external drive to ensure no loss of data, all in accordance APC’s procedures and protocols.

4.03 Ensure that a copy of the Authorisation to Issue a Contract (signed off) notice, the minutes of the kick off meeting and any other relevant data or records are placed in section 2 Project Start Documents.

4.04 Ensure that in the applicable sever folders are the most up to date schedules and scanned copies of submittals and responses for the 08 Design Development Drawings, 09 Material Submittals, 10 CVIs, 11 RfQs, 12 Material Procurement, 13 Benchmarks, 14 Daily Diary, 15 Plant Records, 16 Progress Reports, 18 Quality, 19 Safety. 20 Time records (allocation sheets.

4.05 Work with and ensure the all relevant data on the various sub-contractors is place in their folders (21) on the server.

4.06 Ensure the (19) Safety files maintained and updated regularly.

LIMITATIONS OF AUTHORITY

The Site administrator has NO authority to:

5.01 Give instructions to staff other than possible assistant administrators and tea boys.

5.02 Dismiss any Absal Paul Contracting employee.

5.03 Incur capital expenditure.

5.04 Dispose of company assets.

5.05 Carry out works or use company resources for any person or organisation, without the full details being fully complied with and approved (in writing) by the regional director.

Qualifications Required

6.01 Degree in General Construction Management. 

6.02 5 years practical project experience.

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Planner

Saudi Arabia

TO WHOM RESPONSIBLE

1.1 The planner is responsible and reports to regional director.

AUTHORITY

A planner has the authority to:

2.01 Organise his work on the project under his control in accordance with the responsibilities of his office.

DUTIES

The principal duties of a planner are to:

3.01 Represent the company and safe-guarding its interests at all times.

3.02 Communicate company policy, procedures and the quality management system to any and all reporting to him.

3.03 Liaise with other departments to provide the maximum exchange of information.

3.04 Agree, in conjunction with the tender /estimating manager which tenders on the tender list are to be prioritised for tender programme production.

3.05   Analyse tender information and produce tender programmes when required,      (programmes may also be required for pre-tender and mid-tender submissions). Production of these programmes may involve site visits and photographing the site, this duty being shared with the tender / estimating department.

3.06 Prepare contract programmes in conjunction with the project team, at contract commencement.  On complex projects, assist in target programme preparation.

3.07 provide weekly and monthly progress programmes showing actual as against planned progress.

3.08 Co-ordinate with each project team, (especially the project manager, procurement and design development to produce to produce their specific schedules.

3.09   Provide technical assistance to site teams for all aspects of programme production during the contract period, i.e. progress programmes, short term programmes and revision of contract, target programmes, procurement programmes and sub-contractor specific programmes.

3.07   Monitor and advise the control of numbering / naming of all programmes.

3.08 Accept any and all training provided or organised by the company.

RESPONSIBILITIES

A planner is responsible for the following:

4.01 Maintaining and contributing to the “team effort” and good company moral.

4.02 Maintaining good relations with the customer and their representatives at all times.

4.03 Co-ordinate any training in the use of Planning software including the induction of new staff and training them when required, in the use of programming software.

4.04 Continually develop the planning function by the further development of planning software in use by the company.

LIMITATIONS OF AUTHORITY

A planner has NO authority implied or otherwise to:

5.01 Commit the company to any expenditure without prior consultation with and approval of the project director / manager.

5.02 Give instructions to, take disciplinary action against, or control any employee responsible to another Absal Paul Contracting department or manager.

5.03 Dismiss an employee of Absal Paul Contracting employee.

5.04 Incur capital expenditure or dispose of the company’s assets.

Qualifications Required

6.01 A planner should have a degree in Civil Engineering or Construction management.

6.02 8 years practical construction experience with a minimum of 4 in planning.

6.03 Be proficient in the use of primavera P6 software, having used it for a minimum of 3 years.

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Materials Engineer

Saudi Arabia

TO WHOM RESPONSIBLE

The materials’ engineer is responsible and reports to the Commercial Manager.

AUTHORITY

The materials’ engineer  has the authority:

2.01 To organise his work on the project under his control in accordance with the responsibilities of his office.

2.02 To control directly the any procurement / clerical assistant allocated permanently or temporally to his charge. 

The principal duties of a materials’ engineer   are to:

3.01 Represent the company and safe-guard its best interests at all times.

3.02 Communicate company policy, procedures and the quality management system to those reporting to him, and where pertinent to any and all potential suppliers.

3.03 Liaising with other departments to provide maximum exchange of information to improve the service provided and received by the procurement department.

3.04 Carefully examine contract documents for all packages being prepared including contract conditions, scopes of work, bills of quantities, drawings, and other design information, taking particular note of restrictions, special risks, forms of measurement, to ensure that documents clearly and reasonably represent the work undertaken.

3.05 Based on above and referencing the project programme prepare material packages, submittal, procurement and logistics.

3.06 Receive all project procurement requisitions and issue relevant RFQs complete with all (where possible a minimum of three suppliers) with all relevant sections of the bill of quantities, specifications, conditions of contract etc.

3.07 Upon receipt of quotations and having satisfied himself that technical requirements are being meat, prepare, complete the supplier quotation analysis sheet, and in conjunction with the commercial manager decide to whom the PO is to be issue. 

3.08 Negotiate with the preferred supplier for the best price and most favourable terms for the Company. 

3.09 Issue PO to the chosen supplier, ensuring that all signatures are in place and copy same to the project site.

The materials’ engineer   is responsible for the following:

4.01 Maintaining and contributing to the “team effort” and good company moral.

4.02 Maintaining good relations with the suppliers and their representatives at all times.

4.03 Ensure that all requisitions are logged.

4.04 Ensure that all material and services purchases are placed in good time to suit the contract programme and in accordance with company procedure.

4.05 Ensure that each project director / manager completes and sends back at a maximum of six monthly intervals Sub-contractor and Suppliers re-evaluation reports for updating the PSSL.

LIMITATIONS OF AUTHORITY

The materials’ engineer  has NO authority implied or otherwise to:

5.01 Commit the company to any expenditure without prior consultation with and approval of the commercial manager.

5.02 Give instructions to, take disciplinary action against, or control any employee responsible to another Absal Paul Contracting department or manager.

5.03 Dismiss or take disciplinary action greater than stage 2 against an employee of Absal Paul Contracting.

5.04 Incur capital expenditure or dispose of the company’s assets.

Qualifications and General Requirements

6.01 A Materials’ engineer should have a minimum of a degree in Quantity Surveying, Construction Management or Civil Engineering.

6.02 10 years practical construction procurement experience.

6.03 Extensive experience in architectural and interior fir out, finishings and fixtures

6.04 Previous experience of LEED would be an advantage.

6.05 A good broad knowledge of Construction Materials,

6.06 Be able to read and understand construction specifications and provide alternative solutions to specific material requires that meet with the specification.

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